Contract-to-cash for UK cleaning & FM
Work gets delivered and never invoiced. Margin drifts a site at a time. An uplift clause goes unclaimed for a year. None of it is theft and none of it shows up as a problem, it just quietly never arrives. Revify AI reads your contracts, billing, costs and ledger every night, finds what leaked, and tells the person who can fix it before the month closes.
Illustrative: one 32-site portfolio, one month, from the Revify AI demo
Weekend cover delivered since June, no billing line
Agreed by email, never added to the contract. Accruing £4,600 a month.
£11,500
Emergency flood clean-up, completed and signed off
Finished 19 July. Never raised as an invoice.
£39,500
Builders clean, phase two
Completed 6 August. Sitting in a job sheet, not the ledger.
£22,900
Found in one overnight pass
Three items, three sites, oldest 70 days.
£73,900
Figures are from the Revify AI demo portfolio, not a customer account.
Where it goes
A cleaning business does not lose money in one visible event. It loses it in small, reasonable-looking gaps between the work, the contract and the invoice, the places a desktop system has no reason to look.
DELIVERED, UNBILLED
A client asks for extra cover. Ops say yes, because ops should say yes. The contract value never changes, so the invoice never changes, and the work runs for months at a hundred per cent cost and zero revenue.
MARGIN DRIFT
Labour creeps, materials spike, and the site margin slides a point a month. On a portfolio P&L it is invisible. Per site, per month, against its own budget, it is the first thing you see.
UNCLAIMED UPLIFT
Wages rise every April. Your contract may say the price rises with them. If nobody reads the clause, drafts the letter and sends it, you absorb the rise, and the margin never comes back.
CASH TIMING
A client promises payment on a date. The date passes. Without a record, chasing restarts from nothing, terms go unenforced, and the invoice ages into the bucket that rarely gets paid in full.
The platform
Every module reads the same contracted position, so the invoice, the P&L and the ledger cannot disagree with each other.
CONTRACTS
Tasks, variations and billing lines with dates that actually apply. Indexation and suspension clauses read from the contract, not from memory.
BILLING
Price the period, catch the exceptions, look at the actual A4 invoice, then approve and distribute. Consolidated invoicing per client where they want it.
SITE P&L
Revenue, labour, materials, subcontract and overhead per site per month, with the trend that shows you when it turned.
DEBTORS & CASH
Ageing by client, promises recorded and tracked, escalation that cites your own contractual terms. Stage changes; the balance never quietly moves.
PURCHASING
Approve, query or dispute, with the cost landing on the site P&L it belongs to rather than a general overhead bucket.
MONTH-END
Checklist, accruals and prepayments, and a reconciliation that ties to the penny, including the revenue your old system never accrued.
WORKFORCE
Headcount, contracted hours, labour cost and blended rate per site, with National Living Wage exposure flagged before April.
REPRICING
The uplift each contract needs to hold its margin, the letters drafted, and the contracts with no indexation clause flagged for renegotiation first.
ADMIN
Roles and permissions in plain English. Sensitive actions such as un-posting a run or reopening a period capture a reason when they are used.
Revify AI Intelligence
Most finance software answers questions. This one arrives with the answer already written, addressed to the person who can act on it, and it shows its working.
Contracts, billing runs, purchase invoices, site P&L, the debtor ledger. Every night, across every site.
Open the evidence and you get the actual rows: the variation, the workbill, the invoice, the P&L line. Never a number without its source.
Leakage to the commercial director and the billing manager. Credit risk to finance. You set the routing table; it follows it.
Recipients, subject and body written and waiting. You read it and decide whether it goes. Nothing leaves without a human.
Rules you can read and switch off one at a time. Turn one off and it still raises the finding, it just stops acting on it.
Friday, 28 August / generated 06:00
£1,159,543at stake this morning
Across 3 quantified items. 8 open findings in 7 categories, 8 awaiting a decision from you, before the August close.
REVENUE LEAKAGE
£73,900
REPRICING
£825,643
CASH TROUGH
£260,000
£73,900 of delivered work is uninvoiced. 3 items across 3 sites, oldest 70 days. Routed to Dylan Harper and Tom Caulfield.
Harrington House margin down 3.0 points since June. Weekend cover running at full cost with no billing line behind it.
April 2027 National Living Wage rise. £825,643 of uplift needed across 32 contracts. 26 letters drafted; 6 contracts have no indexation clause.
Auto-sent to leadership at 06:00
Every figure derived from your live data
Why now
Every April
Labour is most of your cost base. When the National Living Wage rises, every contract without an indexation clause absorbs it, and if your whole book renews in the same month, you negotiate all of it at once.
April 2029
UK e-invoicing is coming. Invoices produced by hand from a desktop system, or rebuilt in spreadsheets, are not a foundation you can put a mandate on top of.
Today
Much of this sector still runs on desktop software over remote desktop, a system that records what happened, and cannot tell you what it means.
Scope
We would rather be precise about what this is than sell you a suite. Revify AI owns contract-to-cash: what you are owed, what it costs, and whether it arrived.
The sister product, connected natively. Hours flow into Revify AI as cost against the site that incurred them, so the P&L is right without anyone re-keying it.
See it on your numbers
Book a 30-minute Revify AI walkthrough. We will show you where contract-to-cash revenue is leaking in your cleaning or FM business, and whether it is worth fixing in your first month.
